Register a birth


On this page:

  • Attending your appointment
  • Documents to bring
  • How we have made our premises Covid-19 Secure
  • Birth Certificates
  • Baby's Passport Application
  • Re-registration of a birth
  • Correct a birth registration
  • Remove wrong fathers details
  • Change the name of your child
  • Naming Ceremonies

IMPORTANT: New National Restrictions from 5 November

Can I attend an appointment to register the birth of my baby?

Government guidance provides that a Civil Registration Office is one of the public services which will stay open and you are able to leave home to visit them. This means you can arrange and attend an appointment.

Congratulations on the birth of your baby!

Now that your baby has been born it is the law that the birth is registered with the Registrar of Births, Deaths and Marriages for the area within 42 days of the date of birth.

Make an appointment at Wakefield Town Hall or Pontefract Town Hall.

Book now

If you live outside the area where your baby was born or move away from the area before you are able to register the birth of your baby, you can make an appointment with one of the Registrars in an area which is easier for you to attend to make a declaration. If you do this the information is then passed to the area where your baby was delivered. The address below can help you identify your nearest Register Office:

https://www.gov.uk/register-offices    

 Attending your appointment

  1. Information to be provided by parents – download document.
  2. If you become symptomatic and are showing signs of Covid-19 or are isolating you must contact us to reschedule your appointment. 
  3. You must comply with the social distancing measures at the office you choose to attend.
  4. We recommend that children do not attend the appointment.  Where you are unable to secure childcare and have to bring children to the appointment you are responsible for supervising them at all times and ensuring they follow social distancing guidelines.  If you are unable to do this you will be asked to leave the appointment.
  5. If you live in separate households we are able to provide seating to enable social distancing.  You must advise us of this on arrival at your appointment.
  6. If you are married or in a civil partnership only one parent can attend the appointment.  Should you believe that there is a need for you both to attend the appointment you should email wakefieldregistrars@wakefield.gov.uk to request an exception and provide details of the reasons this is considered necessary.

  7. If you are unmarried or not in a civil partnership and father's details/second parent are to be entered on the registration, both parents must attend the appointment to register the birth.
  8. If you require the use of a translator, you must contact us to provide their name and contact number for use within the appointment. They must not attend the appointment with you.
  9. Payments for certificates can be made by card payment only. 
  10. You must not attend the office without a confirmed appointment
  11. Customers are invited to bring their own pen(s) to sign the paperwork.  An alternative is available should this be forgotten.
  12. In line with government guidance we request that you wear a face covering to your appointment, unless exempt due to age, health or equality reasons. When wearing a face covering you should wash your hands or use hand sanitiser before putting your face covering on and after taking it off and it is important that you don't touch your face covering when wearing it, where possible, to avoid hand to mask transmission of the virus.

Documents to bring

It would be helpful, but not essential, if you could bring the following documents:

  1. Hospital discharge papers.

  2. Proof of parents names - including any change of name, such as current passports or birth certificates of the parents / deed poll / your marriage and /or civil partnership certificate – including any from previous relationships, if available.

  3. Proof of address. This could include driving licence, benefit statement or Council Tax bill.

 How we have made our premises Covid-19 Secure

  1.  Appointment times are staggered to promote social distancing. To avoid unnecessary queues and to prevent people from gathering in waiting areas we ask that you arrive on time for your appointment.  If you arrive early we will be unable to accommodate you in the building.  If you arrive late you will be asked to reschedule your appointment.

  2. On arrival you will be asked by reception if you are well: if you have a high temperature, a new continuous cough, loss of, or change to, your sense of smell or taste). If you are unwell you will be asked to leave.  You will be asked to use alcohol hand gel (at least 60% alcohol content) before your appointment

  3.  The room where your appointment will take place has been risk assessed to ensure that it is safe for both you and the member of staff taking the appointment.  Please do not move furniture and please wait for direction in respect of any information or documentation we may need to assist with the appointment. You must always maintain a social distance.

  4. Upon leaving the appointment you will be advised how to leave the building safely. 



Birth Certificates

Following registration you may purchase as many full birth certificates as you need for £11 each. A keepsake folder is also available for £1.  We are pleased to donate 15% of this fee to local charities.

Please note if this is a registration by declaration i.e. your baby was born outside of the Wakefield district, the information you give will be forwarded to the appropriate Register Office who will register your baby's birth.  Certificates can be requested from that Register Office.

Baby's Passport Application
You can apply for your child's first passport online through Her Majesty's Passport Office's fully digital service which is available here; www.gov.uk/apply-renew-passport  Re-registration of a birth

Re-registration of a birth

If your child's natural father is not included on the original birth record and you would like the details adding to the record, you must apply to re-register your child's birth.

The process for re-registering your child's birth depends on whether you:

• are not married

• are natural parents and got married or formed a civil partnership

If you are not married and would like the natural father's details added to the birth record you can apply for a re-registration:

At the appointment to re-register you can purchase a new birth certificate

If you and your partner are natural parents and have married each other or formed an opposite sex civil partnership since your baby's birth and want the birth record to show your son or daughter as a child of your marriage/civil partnership then you need to:

  • Download and complete the application LA1 form at https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/849229/GRO_LA1.pdf
  • Return the form by email to wakefieldregistrars@wakefield.gov.uk or post to Wakefield Register Office, Wood Street, Wakefield, WF1 2HQ
  • On receipt of a satisfactorily completed form we will contact you for an appointment – only one parent needs to attend the appointment and bring the completed LA1 form which has been signed by both parents along with the documents as outlined on the form
  • Please note that if your marriage took place outside of the UK then your application will need to be referred to the General Register Office, therefore you should advise us of this before booking an appointment, as the appointment cannot go ahead without the approval of the GRO.
  • At the appointment to re-register you can purchase a new birth certificate

It is free to re-register a birth. However, if you wish to purchase a copy of the new birth certificate, it costs £11 per copy.

Correct a Birth Registration

If you notice a mistake in the registration after the appointment you can apply for a correction.  In some cases the correction will need approval from the General Register Office before the Registrar can change it.

You need to;

It costs £75 or £90 to apply for a correction. If you wish to purchase a copy of the certificate after correction it costs £11 per copy.

Remove wrong father's details

If you need to apply to remove the wrong father's details recorded on a birth registration you will need to produce sufficient information to show that the man named on the certificate is not the natural father of the child such as a DNA test report from an approved tester or a court order.

You need to;

It costs £90 to make the application. If you wish to purchase a copy of the certificate after correction it costs £11 per copy.

The original information will always be shown as it was first given at the time of the registration, but a note will be written in the margin of the register explaining the details of the named man should not have been recorded and the date on which the correction was made.

The correction will not put the true father's details into the birth entry, for this to take place the birth will need to be re-registered.

All certificates issued after the correction will include this note. This is because birth certificates must show the same information as the birth entry.

However, if the birth is re-registered with the true father's details then this new record will supersede the old record. 

Change the name of your child under 12 months old

If you decide to change your child's first name(s) within 12 months of the date of the registration of the birth you are able to do so on the original birth registration.  You need to:

  • Download and complete this form
  • Return the form and your original certificates to The Register Office, Wakefield Town Hall, Wood Street, Wakefield, WF1 2HQ and provide a contact number
  • On receipt of the form we will contact you on the number provided to take payment
  • Once completed your certificates will be sent out by first class signed for post.

It costs £40 to make application. If you wish to purchase a copy of the certificate after correction it costs £11 per copy plus £2 for these to be send out by first class signed for post.

If the child has been baptised in the Christian faith within the 12 month period after birth registration you can apply to change their name on the original birth registration.  You need to;

  • Contact us to obtain a form to take to the Minister of the Church in which the child was baptised.
  • Once you have the form completed by the Minister of the Church return the form and your original certificates to The Register Office, Wakefield Town Hall, Wood Street, Wakefield, WF1 2HQ and provide a contact number
  • On receipt of the form we will contact you on the number provided to take payment
  • Once completed your certificates will be sent out by first class signed for post.

This process can be done at any time after the birth as long as the baptism took place within 12 months of the registration.

It costs £40 to make application. If you wish to purchase a copy of the certificate after correction it costs £11 per copy plus £2 for these to be send out by first class signed for post.

Can I change the surname of my child?

It is not possible to change the surname after registration, unless this is by the re-registration process.

Change the name of your child

For more information on how to change your child's name by deed poll visit https://www.gov.uk/change-name-deed-poll/change-a-childs-name

Naming ceremonies
For more information about naming ceremonies please visit http://www.wakefield.gov.uk/births-marriages-deaths/ceremonies/naming-ceremony

Contact us

Wakefield Register Office

Wakefield Town Hall
Wood Street
Wakefield
WF1 2HQ

0345 4 852 888