Annual electoral registration canvass

Have you received your annual canvass form?

Complete your registration by entering the codes on your form

  • Household Enquiry Forms (HEF) are issued to all residential properties across the Wakefield district.
  • The forms are addressed to 'The Present Occupier' and will be delivered during the early part of September.
  • The forms need to be checked carefully to ensure that all details are correct and up to date for the Register of Electors to be published on 1 December 2018.
  • Every household must respond to the form

How to Respond

Every household must respond to their letter regardless of whether there is a change or not. Respond online now - this is the quickest and cheapest way of letting us know about your information!

You will need to review the information on the letter and follow these steps:

  • If the information is correct and you do not need to make any changes to the form then you simply need to confirm that the information is correct. You can do this online or by using the Freephone telephone response service.
  • If the information is incorrect and there are changes or amendments to be made then you can update the information online. You will be able to add any new electors, remove any previous occupants and amend any names which may be spelt incorrectly in this portal.

The quickest method of responding is to go to the HEF response website. You will need the 10 digit security code and 8 lettered password from your letter. Follow the simple on screen prompts to confirm or update your details. An email will be sent to you to confirm that you have successfully completed the household registration.

Frequently asked questions

Who should be listed on the form?

  • You need to tell us about anyone aged 16 or over who resides at the property. For 16 and 17 year olds they will be eligible to vote as soon as they turn 18 years old so it is important to register their details.
  • If a member of the household is a student away at university for much of the year they can remain registered at the property whilst they are studying. They could consider applying for a postal or proxy vote if required. More information about voting and applying for a postal or proxy votes.
  • The nationality of all people listed on the form must be correct. Commonwealth citizens can register to vote if they have leave to enter or remain the UK. Citizens of European Union countries are eligible to register and should be listed on the form.

How can I access the online system?

  • Go to the HEF response website and please have your security code and password ready. You will be unable to access the system without it. The details are on the front of your form.
  • Each security code and password is unique to your property. Your security code is comprised of 10 numbers (set out in 5 pairs). Your password is comprised of 8 upper case letters (set out in 4 pairs). Please ensure you type these carefully as they are case sensitive.

What happens next?

  • If you have added someone when you responded: please be advised that for any elector to be fully registered they must provide their Nationality, Date of Birth and National Insurance Number. If these details have not been provided further letters may be issued for this information. These letters will be directed to any persons by name.
  • If you have removed someone when you responded: we will remove any persons from the register as soon as possible but we might need to check other records before we can remove them. Any changes made in your response will take effect from 1 December 2018.
  • If you fail to respond: reminder letters will be issued to your property- if letters are unanswered a personal canvasser may need to visit your property to gain this information.

What should I do if I need help or if I've lost my form?


What is the Canvass?

Every year we have to check who should be registered to vote in every residential property across the Wakefield District, before publishing the Register of Electors on 1 December. This is the Annual Canvass. This year letters and forms are being issued between September and December.

We send Household Enquiry Forms (HEFs) to every address we have on the register. HEF forms will not be addressed to you by name. All letters are sent addressed to 'The Present Occupier' and anyone in the household can respond to the form. The letter will give detail of the information we currently have for the property.

Registering to vote is important. It gives you the right to vote in elections and referendums and it can also improve your credit rating. 

Contact us

Electoral Services Office

County Hall
Wakefield
WF1 2QW

01924 305023