Thursday, December 4 2008
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Regulations for the use of council pitches

  1. Full or part payment for pitch bookings must be sent with all applications. Any applications that are not accepted will be refunded in full.

  2. All bookings are not valid until the playing fields officer is in receipt of the completed booking form.

  3. A Seasonal booking to a club comprises of the use of one pitch per morning/afternoon or alternate Saturdays or Sundays during the Season.

  4. Seasonal bookings are as follows:

    Football - 1st September to 30th April (inclusive);
    Cricket - 1st May to 31st August (inclusive)

    No matches or training will be allowed outside this period without special written permission in every case.

  5. Seasonal bookings for Football and Rugby includes the use of the pitch on one agreed occasion per week during the season for training purposes. This must be notified in writing and confirmed by the Council.

  6. Each booking refers to the use of one pitch per team. If a club runs more than one team then separate applications must be made. Teams must play on the pitch allocated prior unless prior permission has been given by the Chief Public Services Officer. Teams found playing on pitches not allocated to them will be charged an additional fee unless this has been agreed.

  7. No charge for admission may be made and permission is not granted for exclusive use of the ground.

  8. The general public shall be allowed free access to the field at all times.

  9. Teams must use car parks provided. Teams found to be illegally parking will have their seasonal letting withdrawn.

  10. Clubs, players or officials who are found to have been engaging in racist abuse or harassment will face disciplinary action by the West Riding County F.A. and will face appropriate action from Wakefield Council which could include the withdrawal of their seasonal booking.

  11. The responsibility of maintaining order on the field and in pavilions is that of the Club during any time that the Club is using the ground.

  12. The Club will be responsible for the care and cleaning of pavilions after each use. Faults on showers or other defects should be reported to the Playing Fields Officer (See Contact Us).

  13. Any damage caused to the pavilion will be the responsibility of the club and if not admitted to, an equal proportion of the cost will be charged to all clubs using the facilities at that time.

  14. The field must not be sub-let without special permission of the Council.

  15. User Club's must accept responsibility of all accidents arising from their use of the ground and theft of personal belongings, and also indemnifying the Council against all claims and demands. Each Club must take out a policy of insurance to cover all risks.

  16. A list of fixtures must be submitted to the Council at the commencement of each season and any alterations or cancellations of dates or venues must be notified to the Department by 12.00 noon of the Tuesday prior to the fixture. When teams work on a monthly fixture list this must be notified to the Department by 12.00 noon of the Tuesday prior to the first fixture of that month.

    Failure to abide by this rule will result in the seasonal booking being withdrawn.

  17. Goal posts provided by the Council, with the exception of under 10's (mini soccer) teams. These teams need to supply their own goal posts as they will not be provided by WMDC. Nets and flag posts are not provided.

  18. Cup Matches - These may be included as part of the seasonal hire provided that they are shown in the Fixture List and played on the same day and time as the seasonal booking. Any additional matches will be treated as casual bookings for which 7 days notice must be given and they will be charges as casual booking.

  19. In the case of a cricket wicket being prepared and not used, the appropriate charge will be made unless 48 hours notice has been given. This does not include cancellation due to rain.

  20. Charges of club officials must be made known to the Department immediately that the change has taken place i.e. Secretaries.

  21. The Department's decision on the fitness of the pitch for play will be final. If a team plays on a field when pitches have been declared closed due to adverse weather conditions, the seasonal booking will be withdrawn.

  22. The Council reserve the right to cancel or refuse any seasonal or casual booking where there is, or has been a breach of regulations.

  23. All information required should be passed to the Playing Fields Officer (See Contact Us).

  24. Refund of seasonal booking fees applies when the club is no longer financially or otherwise viable and ceases to operate also the application is received before the start of the season. An administrative fee of £15 will be deducted from the refunded amount.
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