The following documents are available to download and use in 'Related Downloads':

• Risk Log
• Contract Terms and Conditions - supplies
• Contract Terms and Conditions - services
• Standard Terms and Conditions for Good and Services (Purchase Orders and Quotations)
• Model form for requesting quotations
• PQQ Guidance Notes 
• Model pre-qualification questionnaire (PQQ)
• PQQ Assessment matrix
• Model tender pack - Invitation to Tender, parts 1 and 2 (Restricted Procedure)
• Invitation to Tender evaluation matrix (Restricted Procedure)
• Model tender pack - Invitation to Tender, parts 1 and 2 (Open Procedure)
• Invitation to Tender evaluation matrix (Open Procedure)
• Tender and Quotation Monitoring Form
• Business Continuity Clause
• Model letters for successful and unsuccessful tenders (these must be used for all tenders)

Using these documents

Many of these documents will have text in square brackets [example] or in red. This indicates where the text in the document needs to be selected (in the case of a choice of text), amended or have text inserted.

These model contracts and documents can be used as a basis for procurement exercises for services and goods. However, in many cases they will need to be tailored to meet the specific services and goods being procured by the incorporation of special conditions and / or specifications. Advice on this is available from the Corporate Procurement Team. If more complex changes are required to model contracts, Legal Services should be consulted.

Tender and Quotation Monitoring Form: the Council's Corporate Procurement Strategy places emphasis on Socially Responsible Procurement. This is designed to take account of the impact of the Council's procurement activity on social (including equality), environmental and economic issues in the district. To monitor this, a form has been produced that must be included in all tenders and requests for quotes. The form has been incorporated into the model tender pack and the model quote form, and is also available as a separate document.

The business continuity clause should be included as a special provision in tenders and contracts where the nature of the service or goods supplied is important to the delivery of Council services, and would result in serious service disruption for the Council should the supplier suffer a breakdown, major failure or local crisis. Examples would be ICT systems, services for vulnerable children, etc.